Opportunity Details

PQ0520 - Event and City Dressing Services

Opportunity from Birmingham City Council

This opportunity is now closed.

PQ0520 - Event and City Dressing Services

Birmingham City Council invites organisations to be considered to submit a quotation for the provision of event and City dressing services as detailed in Section 1.3 in accordance with Birmingham City Council's Standard Quotation Terms and Conditions – Aug 2023.

Background
The events depot provides equipment for the internal and external events. It is also the home of technical services department and storage for other bcc items. We are looking for support to service the event bookings and installing city dressing.

Equipment Inventory
40 Barrier Covers
300 Crowd Control (Pedestrian) Barriers (8’x4’)
30 Met Barriers
18 Dust Bins (80 Litres)
12 Picnic Benches (Plastic
18 Picnic Benches (Wooden fixed leg)
7 Sentinel Signs
95 Tensa Barriers
300 Plastic Folding Chairs
147 Plastic Trestle Tables
Flag poles and bases

Requirements
• Clean and prepare equipment before it is hired out
• Drive and operate the Hiab or transit van based on the particular job (source relevant vehicle)
• Load all equipment onto the relevant vehicle• Book CAZ charge if required
• Deliver equipment to event site (all over Birmingham- City Centre, parks and venues)
• Set up equipment if required
• Collect and return to the depot
• Report any damage or issues
• Bookings can have a 3 to 4 month lead time if the event organisers are organised, however we do also have bookings with a few days’ notice at times. We also have multiple bookings over a weekend.
• The delivery needs to work for the organiser as they may only have access to their venue/space for a specific timeframe.

• Installing City Dressing
Campaign Mobile Flag Poles: There are currently 103 mobile flags on display at 25 sites throughout Birmingham. These are on one tonne concrete bases. On occasion, (perhaps once or twice per year) some flag poles and bases will need to be moved. bases/poles etc.



City Dressing campaigns can include more than one piece of artwork, so the installer will be given clear instructions as to where each piece of artwork should be located. The installer will also be required to pick up the flags and scrolls from the Council House.


 • Lamp Post Scrolls

15 lamp posts throughout the city centre that have crossbars that will allow for scrolls to be attached on either side, allowing for 30 lamp post scrolls in total. As each lamp post scroll is approximately 2 metres from the ground, the installer will need to use a pair of ladders in order to attach/remove the artwork. Each lamp post scroll is : 750mm(H) x 450mm (W)



All lamp post scrolls are on pedestrianized areas.


City Dressing campaigns can include more than one piece of artwork, so the installer will be given clear instructions as to where each piece of artwork should be located. At the end of the campaign, these must be removed and disposed of.


 • A45 welcome sign
Located on the central reservation on the Coventry Road (A45) approx. 5.5 miles (8.8 km) from the city centre near Birmingham Airport. The display unit contains a double-sided poster (2,425mm x 1,485mm) which is accessed using a key.



Quotations may be submitted by email to the following authorised recipient email address: [adele.rawlins@birmingham.gov.uk] and submission by any other means will not be considered. Access to the Quotations will only be made available to those employees of the Council who are responsible for the procurement process.


Requests to participate must be by way of completion and return of the quotation documentation no later than 12.00 noon on Friday 8th November 2024.

Quotations submitted after this time will not be considered.

08/11/2024 12:00
B1 1BB
£1.00
Event services.
Cultural event organisation services.
Event Management
Advertising campaign services.
Flagpole.
Installation services of flagpoles.
Signage.
Advertising and marketing services.
Advertising services.
Advertising material.
Advertising management services.
Kate Cheng - Procurement Support Analyst, Birmingham City Council


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